District Secretary's Corner
DGN Jude T. Doctora
RC Metro Bacolod
District Secretary
July 2012
Dear Beloved Club Secretaries,
By 1 July 2012, you will begin your role as the club secretary of your respective Rotary Clubs. I truly hope that our discussions during the DISTAS have helped you understand and operationalize the very important position that you hold now. I wish that you start your Rotary Year not business as usual, but as a strategic partner of your President and passionately assist your club to function effectively. At the end of the Rotary Year, we should be able to stand up and say that we did our share in the District by helping our clubs attain the District Goals. That is why I encourage you to revisit our discussions and the club secretary’s manual, as you embark in this wonderful world of club secretary.
In this first issue of the GML, we have provided you with the basic information that you need to know. Information like… the bank accounts for SAR/TRF, District calendar of events, District Governor’s club visit schedules and the directory of District Officers. With all these information early on, you should have no problem managing your club’s schedules. And with the directory of District Officers, you should know who to contact for any information and assistance that you need to make your Rotary year successful. Of course, it goes without saying that you can call me, anytime, for anything that I might be of assistance.
In addition, please be watchful of the deadlines of your club’s Monthly Attendance Report (MAR) that you need to submit to me by the 15th of the next month and the SAR, that you need to comply and send to RI. I am in the process of creating a Club Secretary Contact folder in my e-mail, to make my communication with you faster and more convenient.
Among others, there are two things in my wish list that I truly hope you can accomplish. First, is for all your members to be registered in the Member Access of RI; and secondly, for your club to start using the online services of RI in your dealings with them. It will take some patience to do these, but with perseverance, it can be done.
I truly wish you all the best in this coming Rotary Year and don’t forget that I am just a phone call or text away.
Good luck and Peace through Service.
Yours in Rotary Service,
DGN Jude T. Doctora
